Privacy Policy
Introduction
Women of the World (“the association,” “we,” “us,” or “our”) is committed to protecting your personal data in accordance with Swiss data protection laws, including the Federal Act on Data Protection (FADP). This Privacy Policy explains how we collect, use and protect your personal information when you interact with our association. By becoming a member, participating in our activities or using our services, you agree to the terms outlined in this Privacy Policy.
Data we Collect
We collect and process the following types of personal data:
Membership Information which includes full name, date of birth, nationality, address, phone number, email address, membership type, payment information (if applicable).
Additional Information (optional) which includes interests and skills, responses to surveys or event registrations and photos and videos taken during events (with prior consent).
How we use your data
We collect and process personal data for the following purposes:
-
Membership Management: Processing applications, renewals, and terminations.
-
Communication: Sending membership updates, event invitations and newsletters.
-
Event Organization: Managing participation, attendance and logistics.
-
Financial Administration: Processing membership fees, issuing receipts and managing financial obligations.
-
Legal Compliance: Ensuring compliance with Swiss laws and regulations.
We do not use your data for marketing purposes without your explicit consent.
How we store and protect your data
We take reasonable steps to protect your personal data against unauthorized access, misuse or loss. Your data is stored securely in our membership database, which is accessible only to authorized personnel. If we use third-party services (e.g., Airtable, Google Drive, or other cloud storage solutions), we ensure they comply with data protection standards.
Data Sharing
We do not sell or rent your data to third parties. We may share your data only under the following circumstances:
-
Legal Compliance: If required by Swiss law or government authorities.
-
Third-Party Services: If we use external tools (e.g. payment processors, event management systems) to manage our operations. In such cases, we ensure they comply with data protection regulations.
-
Internal Communication: Within the association (e.g. board members accessing membership lists for administrative purposes).
Member Rights
As a member, you have the following rights regarding your personal data:
-
Right to access: You can request a copy of the data we hold about you.
-
Right to rectification: You can request corrections to inaccurate or incomplete data.
-
Right to deletion: (“Right to be forgotten”): You can request the deletion of your personal data, unless legal obligations require us to retain it.
-
Right to restriction: You can request limited processing of your data under certain conditions.
-
Right to withdraw consent: If processing is based on consent, you can withdraw it at any time.
To exercise these rights, contact us at info@womenoftheworld.ch
Data Retention
We retain your personal data only as long as necessary for the purposes outlined in this policy. Membership data is kept for the duration of your membership and for a period of [e.g., 2 years] after termination unless legal retention obligations apply.
Use of Photos & Videos
During association events, we may take photos or videos for promotional or documentation purposes. If you do not wish to be included in such media, please notify us in advance or contact us for removal requests.
Updates to this policy
We may update this privacy policy to reflect legal changes or operational adjustments. Members will be informed of any significant changes.
Contact Information
For any questions or data-related requests, please contact:
Women of the World Association
Email: info@womenoftheworld.ch
This Privacy Policy ensures transparency and compliance with Swiss data protection laws while protecting your members’ privacy.